How to Create and Manage Pages in Notion


Notion is an amazing productivity tool. It is essentially a wiki that has superpowers. In case you don’t know, a wiki is essentially a website where you can collaboratively add and modify pages within it. Notion uses pages in the same ways that a computer uses files and folders. A page is the building block and pages are the hierarchical structure of Notion.

So how do you create a page in Notion? Enclosed below are the steps to create a new page in Notion:

  1. Open Notion
  2. In the lower-left corner of the Notion window, click the “+ New Page” button
  3. Your new page will appear

This article will walk you through working with pages in Notion.

Before we get started, if you are looking to learn even more about Notion or other apps, Skillshare is a great resource to check out. Skillshare has courses on Notion, Evernote, Todoist, Things 3, Trello and more. In fact, there is a great Notion course by Francesco D’Alessio on Notion that you can check out at the link below:

Link to Notion Course on Skillshare

If you are just starting out with Notion and aren’t sure where to get started, you really need to check out my comprehensive beginner’s guide to Notion. It goes through all things you need to know to get started the right way. Enclosed below is the link to the guide:

Link to Beginner’s Guide to Using Notion With Screenshots

If you are looking for some power user Notion tips, check out our article containing tips to help you become a power user of Notion at the link below:

14 Awesome Notion Tips

Let’s get started!

Creating Your First Page in Notion

I know I listed the steps earlier to create a new page in Notion but let’s go through it again step-by-step.

Open Notion and move your mouse to the lower-left corner of the Notion window. Click the “+ New Page” button to create a new page. You can also use the keyboard shortcuts in the table below:

CommandWindowsMacOS
Create New PageCtrl + NCMD + N

Creating a Subpage of an Existing Notion Page

Notion uses a hierarchical page structure where you can have subpages of pages much like you can have subfolders of folders on a computer. In fact, you can have many levels of pages and subpages in Notion.

There are a couple of ways you can create a subpage of an existing page and we will cover each one in this section.

Creating a Subpage from the Side Panel in Notion

To create a new subpage is to hover over the page you want to add the subpage to. You should see an ellipsis (…) and a plus (+) sign to the right of the page name. Click the plus (+) sign to quickly add a new subpage to that page. Give your page a title and hit Enter and your page is ready for use.

Create a New Subpage of Your Current Page While Working in the Current Page

This is the one I use the most to generate a new subpage. Typically, I am working on a page when I realize I want to add a subpage to it. To add a new subpage to a Notion page while working on that page, do the following:

Click in the body of the current page and type /page and hit Enter.

Give your new subpage a name and press Enter. You can add subpages to your subpages as deep as you want. However, I recommend you try not to go more than three-levels deep to ensure you don’t create a rat’s nest of pages you can never keep track off.

Now that we know how to create pages, what can we do with them? The rest of this article will teach you some of the things you can do in pages in Notion.

Adding Content to Pages in Notion

Pages in Notion can hold a lot of different kinds of things:

  • Text
  • Images
  • Calendars
  • Tables
  • Boards
  • Galleries
  • Code Blocks
  • Google Docs
  • Excel and CSV files
  • Google Maps

The list above is a lot and doesn’t everything you can do to a page in Notion! Crazy, right? Let’s get into adding content.

Adding Text to a Notion Page

Adding text to a Notion page is really easy. Just open your Notion page and start typing. It’s that simple.

Adding Heading Text to a Notion Page

To add a heading to a Notion page, do the following:

Click in the body of the Notion page and type /heading. A menu will appear. Select the heading type you want.

A heading block will appear as grayed out text. Click on it and type in the name of your heading and it will appear in the window as the heading type you selected. Notion supports three levels of headings:

  • Heading 1
  • Heading 2
  • Heading 3

Adding a To-Do List to a Page in Notion

Notion supports the ability to add a to-do list to your Notion page. To add a to-do list to a Notion page, do the following:

Click on the body of the Notion page and type /todo. Select “To-do list” from the menu options.

A single todo item will appear on the page. Simply click your mouse where it says “To-do” in grayed-out text and type in your to-do. Hit Enter and a new to-do item will be created underneath the first to-do you created. Continue to fill in your to-dos until all your to-dos are on the page.

Adding Numbered and Bulleted Lists to a Notion Page

To add a numbered list to a page in Notion, do the following:

Click inside your Notion page and type /number. Select “Numbered list” from the menu.

Type your entry where it says “List” in grayed-out text. Hit Enter to go the next line.

To add a bulleted list to a Notion page, do the following:

Click in the body of your Notion page and type /bullet. Select “Bulleted list” from the menu. Type your entry where it says “List” in grayed-out text. Hit Enter to go the next line.

Link to A Different Page in Notion

You can create a link to another page on your current page in Notion. To link to another page in Notion, do the following:

Click on the Notion page and type /link. Select “Link to page” from the menu.

A menu will appear with a sampling of your pages. If your page is visible in the menu, click to select it. If the page is not listed, simply start typing the name of the page until it appears and then select it.

Duplicating a Notion Page

If you have a page that you want to copy, you can duplicate it in Notion. To duplicate a page in Notion, do the following:

In the left panel, hover over the page you want to duplicate and click on the ellipsis (…).

Select “Duplicate” from the menu.

A copy of your page will appear in the left panel. Click it to access it.

Summary

Working with pages in Notion is something that is both easy to get started with and hard to master. I hope this guide was helpful to you in learning how to create and manage pages in Notion. Good luck!

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