Trying to find what you are looking for is the key functionality of any productivity workflow. Notion is no exception and understanding how to maximize your effectiveness when searching will speed up your use of Notion.
So how do you search in Notion? Enclosed below are the steps to search Notion:
- Open Notion
- Either click on the “Quick Find” link in the left panel or use the keyboard shortcut “cmd/ctrl + p” to open the search dialog box
- Type in your search query in the search text box
- Click on the “Sort” drop-down button underneath the search text box to add a sort to your search results
- Click on the “Add filter” button to create a filter for your search results
- Choose the result that matches what you are looking for by clicking on it
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If you are just starting out with Notion and aren’t sure where to get started, you really need to check out my comprehensive beginner’s guide to Notion. It goes through all things you need to know to get started the right way. Enclosed below is the link to the guide:
Looking for some information on the power of Notion? Check out our article containing tips to help you become a power user of Notion at the link below:
Open up Notion. Your Notion window should look something like the image above (a main window on the right with a panel on the left containing page links and settings).
Click on the “Quick Find” Option
Look over at the left panel. Toward the top of the panel you should see the “Quick Find” option as shown in the screenshot above. Click on it to open up the search dialog box. Alternately, if you prefer keyboard shortcuts, use the keyboard shortcut for your platform (Windows/Mac) as shown in the table below:
|Platform||Search Keyboard Shortcut|
|Windows||Control + P|
|Mac||Command + P|
Type in Search Query
The search dialog should appear as shown in the screenshot above. Start typing in your search query. As you type, you should see search results auto-populate.
Sort Search Results
Notion offers the ability to sort your search results based on the following criteria:
- Best Matches
- Last edited: Newest first
- Last edited: Oldest first
- Created: Newest first
- Created: Oldest first
Select the option that meets your needs. In most cases, the best option is “Best matches“, which is the default option.
Add a Filter to Your Search
If you find that you are getting too many search results, you can narrow your search via filters. Filters act as additional levels of search criteria that can help narrow the search to only the results that you want.
Filter Criteria – Only Match Titles
The first filter criteria in the filter criteria panel is the “Only match titles” option. This option allows you to tell Notion to only return results where your search query appears as the page title.
Filter Criteria – Created by me
The next filter criteria is “Created by Me” and, as you might guess, tells Notion to only return search results that are created by you.
Filter Criteria – Edited Last Week
The “Edited last week” option will only show search results where that page was edited in the last week.
Filter Criteria – In Current Page
“In current page” will only return search results where the search query appears on the currently selected page.
Filter Criteria – In Page
Whereas the last option showed you results from the currently selected page, the “In Page” option allows you to only see results that appear on a page you specify.
Filter Criteria – Created by
The “Created by” criteria allows you to only see search results from a person you specify.
Filter Criteria – Last Edited
The last filter criteria is “Last Edited”. This criteria allows to define a range of days where you only want to see results that match your query and were edited in the date range you specified.
I hope this tutorial was helpful to you. Good luck!
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